To do this, the digital gears must run smoothly and the infrastructure must be up to date.
The aim of digitizing procurement processes should be to connect all process steps with as little media disruption as possible or with automated interfaces - at a reasonable price at the same time.
In concrete terms, this means for the procurement function that the following process steps should interlock digitally:
Digitization in procurement goes far beyond classic e-procurement.
Success factors for digitization in procurement
State-of-the-art digitization in procurement requires the right prerequisites. Perhaps you have already met most of them in your company, but your employees rather see problems than solutions when changes are required? Or you are set to procure the necessary IT resources for a future-proof system but you still need to bring in line your procurement strategy?
Emarticon helps you get an exact picture of the current status as well as the target picture, and thus, create the right conditions for changes. We can recommend appropriate measures and support you in implementing them successfully.
Important success factors are:
How to avoid the big digitization mistakes in procurement...
I would be happy to offer you the opportunity to discuss your specific situation with me as part of a strategy discussion.
The IT procurement market: who supplies what?
Practice shows: IT sourcing know-how is one of the decisive factors for the successful digitization of procurement processes. Yet, problems in IT procurement are quite complex: What tools are there? What scope and performance do these tools have? What features are must-have, what would be nice-to-have and what is quite unnecessary?
Correct design of the corresponding IT sourcing also includes the clarification of the following cornerstones:
Which processes should be taken care of in which step of digitization?
To what extent can these processes be optimized?
Which existing systems should continue to run?
How can existing licenses be used?
Which services should better be purchased externally? (make or buy)
How do you identify the right external partners and negotiate the appropriate contracts for software and services during implementation?
When it comes to these questions, Emarticon is a specialist with many years of experience in IT sourcing and the implementation of complex systems. With the help of Clemens Rinnebach and his wide network of experts, you can avoid the typical problems in digitization, such as:
"Service providers or software manufacturers do not provide a future-proof best practice solution"
"The project budget exceeds expectations"
"Follow-up costs for releases are not calculated or too low"
"Productivity increase is difficult to measure"
"The project becomes unnecessarily complex and takes much longer than planned"
"Data quality is insufficient at the start of the project"
How can these guidelines reduce costs?
Of course, technical measurements are important, contract rules must also be followed and planning must take place. However, more and more rules often only lead to more management escalation. This in turn often prevents that employees being directly involved can act appropriately to drive down excessive costs. An example: Technological leaps that were unforeseeable at the beginning of the contract lead to competitive disadvantages if no response is made to them, and excessive costs arise compared to the competition.
So how can conflicts and management escalations be resolved in such cases? And how can an IT contract be renewed if technologies are to be used that were not yet known at the time of conclusion? These are precisely the situations in which these guidelines offer you a very powerful tool.
For example, "good reaction to change above planning and measurement" means in the implementation (ie "translation"): Definition and use of contracts, mechanisms, development environments and project management techniques that already anticipate roadblocks and changes in boundary conditions.
What can Emarticon do for you?
Clemens Rinnebach and his team can support you and your company in digitization. Emarticon has an extreme broad experience in finding the right IT solution for digitization in procurement.
Our services for your digitized procurement organization summarized again:
Digitization in procurement with Emarticon - a successful example
For an international company with a procurement volume of around €350 million, we first examined the status of the purchasing processes and then simplified them. In the next step, together with the customer, we found a suitable SAAS provider for a cloud-based e-procurement solution and negotiated a contract. Finally, under our leadership, the system was adapted and implemented for the customer. Full access via smartphones was ensured.
With this we achieved a significant acceleration and transparency of the procurement processes.